FOIA

Clinton Township Public Library
The Illinois Freedom of Information Act



I.                    A brief description of our public body is as follows:

A.       Our purpose is to provide materials, programs and services to meet the educational and recreational needs of the residents of all ages.

B.      An organizational chart is attached

C.      The total amount of our operating budget for FY 2012 is $121,050.

Funding sources are property and personal property replacement taxes, state and federal grants, foundation grants, fines, charges, and donations.

D.       The office is located at this address:  110 South Elm Street, Waterman, IL 60556

E.       We have approximately the following number of persons employed:

a.       Full-time              0

b.      Part-time             5

F.       The following organization exercises control over our policies and procedures:  The Clinton Township Public Library Board of Library Trustees, which meets monthly on the first Monday of each month at 7:00 p.m., at the library.  The members of the Board of Trustees are:  Betsy Shapiro, President; Robert Bend, Treasurer; Christina Bystry-Busch, Secretary; Susan Kauffman; Rita Nielsen; Laura Edwards; and Carol Peterson.

G.     We are required to report and be answerable for our operations to: Illinois State Library, Springfield, Illinois.  Its members are: State Librarian, Jesse White (Secretary of State); Director of State Library, Ann Craig; and various other staff.

II.                  You may request the information and the records available to the public in the following manner:
Use request form (see file)

A.      Your request should be directed to the following individual: Nancy Radtke FOIA officer.

B.      You must indicate whether you have a “commercial purpose” in your request.

C.      You must specify the records requested to be disclosed for inspection or to be copies.  If you desire that any records be certified, you must specify which ones.

D.      To reimburse us our actual costs for reproducing and certifying (if requested) the records, you will be charged the following fees:

There is a $1.00 charge for each certification of records.
There is no charge for the first fifty (50) pages of black and white text either letter or legal size;

There is a $.10 per page charge for copied records in excess of 50 pages;

The actual copying cost of color copies and other sized copies will be charged.

E.       If the records are kept in electronic format, you may request a specific format and if feasible, they will be so provided, but if not, they will be provided either in the electronic format in which they are kept (and you would be required to pay the actual cost of the medium only, i.e. disc, diskette, tape, etc.) or in paper as you select.

F.       The office will respond to a written request within five (5) working days or sooner if possible.  An extension of an additional five (5) working days may be necessary to properly respond.

G.     Records may be inspected or copies.  If inspected, an employee must be present throughout the inspection.

H.      The place and times where the records will be available are as follows; Saturday, 9 a.m. to noon, Clinton Township Public Library

III.                Certain types of information maintained by us are exempt from inspection and copying.  However, the following types or categories of records are maintained under our control:

A.       Monthly Financial Statements

B.      Annual Receipts and Disbursements Reports

C.      Budget and Appropriation Ordinances

D.      Levy Ordinances

E.       Operating Budgets

F.       Audits

G.     Minutes of the Board of Library Trustees

H.      Library Policies

I.        Adopted Ordinances and Resolutions of the Board

J.        Annual Reports to the Illinois State Library